Openings

JOB BRIEF

We are looking for an objective Internal Auditor to add value and improve our operations by bringing a systematic and disciplined approach to the effectiveness of risk management, control, and governance processes. The successful candidate will possess a thorough knowledge of accounting procedures and sound judgment.

RESPONSIBILITIES

·         Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability, and compliance with all applicable directives and regulations

·         Determine internal audit scope and develop annual plans

·         Obtain, analyze, and evaluate accounting documentation, previous reports, data, flowcharts, etc

·         Prepare and present reports that reflect audit results and document process

·         Act as an objective source of independent advice to ensure validity, legality, and goal achievement

·         Identify loopholes and recommend risk aversion measures and cost savings

·         Maintain open communication with management and audit committee

·         Document process and prepare audit findings memorandum

·         Conduct follow up audits to monitor management’s interventions

·         Engage in continuous knowledge development regarding the sector’s rules, regulations, best practices, tools, techniques, and performance standards.

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• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analysing, and approving products and services to be purchased.
• Managing inventories, maintaining accurate purchase, and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.

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• Maintain and troubleshoot all network and computer-related issues.
• Integrate security and physical control solutions for all confidential data and systems.
• Monitor performance and manage parameters to provide fast responses to front-end users.
• Integrate and configure computer networking for best performance.
• Troubleshoot and repair hardware, operating systems, and applications.
• Monitor and maintain computer systems and networks.
• Identify security gaps and provide relevant solutions in consultation with the Operations Manager.
• Test and evaluate all new technology including M&E systems e.g. database systems, websites, etc.
• In collaboration with ICT Partner and MEL Unit, develop participatory strategies and tools for monitoring and evaluating the project.
• Conduct electrical safety checks on computer equipment.
• Enhance office IT system through appropriate upgrades and advise Operations Unit on changes or improvements required.
• Help install and support all ICT hardware and software.
• Provide overall administrative support to the Hinga Weze program.

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• Plan, organize and execute financial tasks and projects of the organization.
• Make estimates of funds required for the short and long-term financial objectives of the organization.
• Complete financial reports, lead the month-end closing process and conduct monthly financial forecast.
• Develop and implement plans for budgeting, forecasting, and reporting.
• Achieve a proper mix of equity and debt to minimize cost and maximize operational profit.
• Strategize on fund procurement through banks and other financial institutions.
• Prudently make investments on assets that maximize returns.
• Provide financial insight and analysis to drive the business performance of the organization.
• Manage and monitor metrics, KPI tracking, and reports.
• Evaluate the financial performance of the organization and measure returns on investments.
• Understand and calculate the risks involved in the financial activities of the organization.

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• Provide inspired leadership for the organization.
• Make important policy, planning, and strategy decisions.
• Develop, implement, and review operational policies and procedures.
• Assist HR with recruiting when necessary.
• Help promote a company culture that encourages top performance and high morale.
• Oversee budgeting, reporting, planning, and auditing.
• Work with senior stakeholders.
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
• Work with the board of directors to determine values and mission, and plan for short and long-term goals.
• Identify and address problems and opportunities for the company.
• Build alliances and partnerships with other organizations.
• Support worker communication with the management team.

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Production Managers perform tasks such as taking inventory, making supply orders, handling disputes among team members and regularly assessing safety standards in all areas. Some of their other most common duties include:

• Motivating, supporting, and providing guidance to production staff
• Ensuring all safety and health standards are met to keep an organization accident-free
• Communicating regularly with upper management regarding problems or issues impacting production
• Evaluating machine resources to ensure continued production and minimal downtime
• Establishing a balance between increased productivity and reduced costs of manufacturing operations
• Setting productivity goals for each manufacturing team
• Developing workflow policies and procedures that improve efficiency without compromising safety or quality
• Ensuring adequate scheduling of staff
• Create a production schedule.
• Train new employees.
• Schedule regular maintenance for equipment.
• Discuss budget expectations with clients.
• Purchase the required materials.
• Ensure that health and safety protocols are adhered to.

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• Check opening Stocks as per Reports on a daily basis especially running items.
• Verify all the incoming material according to SOP/ISO Standard.
• Prepare bills/Good Receipt PO of incoming material and submit to accounts.
• Verify all the last day activity (In/Out) & rectify the error if any.
• Ensure the implementation of the Inventory management system.
• Train the subordinate/team in the company.
• Strong coordination with the team, and user departments.
• Analysis of the aging of stocks & communication with the management about obsolete Stock.

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• Contribute to the implementation of marketing strategies
• Support the marketing manager in overseeing the department’s operations
• Organize and attend marketing activities or events to raise brand awareness
• Plan advertising and promotional campaigns for products or services on a variety of media (social, print, etc.)
• Liaise with stakeholders and vendors to promote the success of activities and enhance the company’s presence
• See all ventures through to completion and evaluate their success using various metrics
• Prepare content for the publication of marketing material and oversee distribution
• Conduct market research to identify opportunities for promotion and growth
• Collaborate with managers in preparing budgets and monitoring expenses

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• Overseeing clerical tasks, such as sorting and sending mail
• Keeping an inventory of office supplies and ordering new materials as needed
• Maintaining files
• Welcoming visitors to your office
• Answering phone calls
• Taking and delivering messages
• Ensuring the office runs smoothly

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• Maintaining financial records.
• Handling accounts payable and receivable.
• Checking invoices.
• Resolving accounts to the general ledger.
• Contacting clients about transactions and invoices.
• Handling queries related to accounts.

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• Establish the quality management system and procedures.
• Work with a third party to certify the organization to ISO 9001 or other applicable standards.
• Ensure that the quality control procedures are implemented during every step of the production process.
• Plan and conduct internal quality audits.
• Establish and implement the Inspection and Test Plan.
• Ensure the availability of required tools, including calibrated measuring equipment.
• Take appropriate corrective actions on identified problems.
• Identify potential sources of error and suggest ways to eliminate them. (Preventive Actions)
• Perform statistical analysis of test results.

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• Inspect buildings, equipment, and systems to identify any issues.
• Repair faulty equipment units and damaged structures.
• Develop and implement preventative maintenance procedures.
• Manage heating and plumbing systems to guarantee functionality.
• Plan and schedule repairs.
• Conduct periodic quality checks on equipment and systems to ensure everything is up to standard.
• Perform general maintenance tasks including landscaping, painting, and carpentry.
• Help develop and implement the budget for the maintenance department.
• Maintain the inventory records for equipment and supplies.

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• • Answering employee questions
  • Processing incoming mail
  • Creating and distributing documents
  • Providing customer service to organization employees
  • Serving as a point of contact with benefit vendors/administrators
  • Maintaining computer system by updating and entering data
  • Setting appointments and arranging meetings
  • Maintaining calendars of the HR management team
  • Compiling reports and spreadsheets and preparing spreadsheets

  Recruitment/New Hire Process

  • Participating in recruitment efforts
  • Posting job ads and organizing resumes and job applications
  • Scheduling job interviews and assisting in the interview process
  • Collecting employment and tax information
  • Ensuring background and reference checks are completed
  • Preparing new employee files
  • Overseeing the completion of compensation and benefit documentation
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Conducting benefit enrolment process
  • Administering new employment assessments
  • Serving as a point person for all new employee questions
• Record Maintenance
  • Maintaining current HR files and databases
  • Updating and maintaining employee benefits, employment status, and similar records
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Performing file audits to ensure that all required employee documentation is collected and maintained
  • Performing payroll/benefit-related reconciliations
  • Performing payroll and benefits audits and recommending any correction action
  • Completing termination paperwork and assisting with exit interviews

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• Advising the management on safety issues as well as developing health and safety policies and procedures
• Monitoring and controlling safety and compliance in the organization as per the law and organization’s policy
• Carrying out safety inspections and internal audits and reporting to management with suggestions
• Ensure preventive measures, administrative control, and personal protective equipment are implemented and used
• Investigate and report accidents and near misses
• Record keeping of all safety events, training, and drills

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• Safely transporting company staff as well as various products and materials to and from specified locations in a timely manner.
• Assisting with the loading and offloading of staff luggage, products, and materials.
• Adjusting travel routes to avoid traffic congestion or road construction.
• Promptly inform the company of any tickets issued against the company vehicle during work hours.
• Ensuring that the company vehicle is always parked in areas that permit parking in order to avoid towing.
• Keeping the company vehicle clean and properly maintained by performing regular washing, cleaning, and vehicle maintenance.
• Providing accurate time records of the company vehicle’s coming and goings.
• Reporting any accidents, injuries, and vehicle damage to management.
• Arrive at destinations on schedule
• Fulfill administrative needs, like office pickups
• Research and plan for traffic, construction, and weather delays
• Use navigation applications to determine the best route
• Interact with clients professionally at all times
• Ensure that the vehicle is always fuelled and ready for use
• Arrange for vehicle repairs as needed
• Keep mileage records and repair records up-to-date
• Providing accurate time records of the company vehicle’s coming and goings.
• Reporting any accidents, injuries, and vehicle damage to management.
• Arrive at destinations on schedule
• Fulfill administrative needs, like office pickups
• Research and plan for traffic, construction, and weather delays
• Use navigation applications to determine the best route
• Interact with clients professionally at all times
• Ensure that the vehicle is always fuelled and ready for use
• Arrange for vehicle repairs as needed
• Keep mileage records and repair records up-to-date

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JOB BRIEF

We are looking for a competent Security Officer to undertake the surveillance of our premises and protection of our staff and visitors. You will be responsible for detecting any suspicious behavior and preventing vandalism, thefts, or other criminal behavior.

A security officer must be well trained in surveillance and dealing with perpetrators. The ideal candidate will inspire respect and authority as well as possess a high level of observation.

The goal is to help the company in maintaining excellent working conditions by keeping our facilities safe and problem-free.

Responsibilities

• Patrol premises regularly to maintain order and establish a presence
• Monitor and authorize entrance of vehicles or people on the property
• Remove wrongdoers or trespassers from the area
• Secure all exits, doors, and windows after the end of operations
• Check surveillance cameras periodically to identify disruptions or unlawful acts
• Investigate people for suspicious activity or possessions
• Respond to alarms by investigating and assessing the situation
• Provide assistance to people in need
• Apprehend and detain perpetrators according to the legal protocol before the arrival of authorities
• Submit reports of daily surveillance activity and important occurrences

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• The ideal candidate must be a Science or Management Student.
• Must be a smart, young OND holder or B.Sc undergraduate seeking an IT/Internship placement.
• Good communication skills. Energetic and Passionate.
• Ability to pay keen attention to details.
• Computer literacy is an added advantage.
• Must have a can-do spirit and must be open to learning.
• Must provide the school placement letter

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